Privacy Policy

How we collect, use, and protect your information

Last updated: January 2025

1. Privacy Policy for Qunvert

At Qunvert, accessible from https://www.qunvert.com/, one of our main priorities is the privacy of our visitors and users. This Privacy Policy document contains types of information that is collected and recorded by Qunvert and how we use it.

If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us at support@qunvert.com.

About Qunvert

Qunvert is an AI-powered automation platform for WhatsApp Business, Facebook Messenger, and Instagram messaging, designed for business communication management, helping businesses streamline their customer engagement and grow their sales through intelligent AI-driven messaging.

Our platform collects and uses personal information in accordance with this Privacy Policy and applicable data protection laws including GDPR to provide you with the best possible service experience.

2. AI Processing & Automated Responses

⚠️ Important AI Disclosure

Messages may be processed by AI systems (GPT-5.1 by OpenAI) to generate automated responses.

Qunvert uses advanced artificial intelligence technology to power automated responses and enhance your business communication. Here's what you need to know:

AI Technology We Use

  • AI System: GPT-5.1 by OpenAI
  • Purpose: Automated conversation responses, order processing, and customer interaction analysis
  • Processing: Messages are analyzed in real-time to understand intent and generate appropriate responses

What Data is Processed by AI

  • Text messages sent through WhatsApp Business, Facebook Messenger, and Instagram
  • Media files (images, voice notes, PDFs, documents)
  • Conversation context and history
  • User preferences and interaction patterns

AI Fine-Tuning (Optional)

With your explicit consent, conversation data may be used to improve AI responses through fine-tuning. This data is:

  • Anonymized to protect your identity
  • Used only to enhance response quality
  • Never sold to third parties
  • Can be opted out of at any time

You have full control over whether your data is used for fine-tuning. Visit our Fine-Tuning Consent page to manage your preferences.

3. Data We Collect from Meta Platforms

When you use Qunvert's services through WhatsApp Business API, Facebook Messenger, or Instagram Messaging, we collect the following data:

From WhatsApp Business

  • Messages: Text messages, images, voice notes, video files, documents, and PDFs
  • Profile Information: Name, phone number, profile picture
  • User IDs: WhatsApp User ID for message routing
  • Timestamps: Message sent/received times
  • Status Information: Message delivery and read receipts

From Facebook Messenger

  • Messages: Text, images, videos, stickers, and attachments
  • Profile Information: Facebook name and profile ID
  • User IDs: Facebook Page-Scoped User ID (PSID)
  • Interaction Data: Buttons clicked, quick replies selected
  • Timestamps: Conversation timestamps

From Instagram Messaging

  • Messages: Direct messages, images, videos, and stories
  • Profile Information: Instagram username and profile ID
  • User IDs: Instagram-Scoped User ID
  • Interaction Data: Message reactions and mentions
  • Timestamps: Message activity times

Additional Information We Collect

  • Account Information: Email address, business name, subscription details
  • Technical Data: IP addresses, browser type, device information
  • Usage Data: Features used, settings configured, API calls made
  • Order Data: Products ordered, order values, customer details (when using order automation)

4. How We Use Your Data

We use the collected data for the following purposes:

Service Delivery

  • AI-Powered Responses: Generate intelligent, automated responses to customer messages
  • Order Processing: Convert conversations into orders and sync with your e-commerce platforms
  • Automation: Execute automated workflows and message campaigns
  • Order Confirmation: Send WhatsApp confirmation messages for Shopify, WooCommerce, YouCan, and LightFunnel orders

Platform Improvement

  • Analytics: Analyze message patterns to improve service quality
  • Fine-Tuning (with consent): Improve AI response accuracy using anonymized conversation data
  • Bug Fixes: Identify and resolve technical issues
  • Feature Development: Develop new features based on usage patterns

Communication

  • Support: Respond to your support requests and technical issues
  • Updates: Send important service updates and security notices
  • Marketing (with consent): Send promotional offers and product updates

Legal Compliance

  • Regulatory Requirements: Comply with GDPR, Meta policies, and other applicable laws
  • Security: Detect and prevent fraud, abuse, and security threats
  • Record Keeping: Maintain records as required by law

5. Data Retention Period

We retain your data only as long as necessary to provide our services and comply with legal obligations:

Retention Policy

  • Message Data: Retained for 30 days from the date of message receipt
  • Account Data: Retained while your account is active
  • Order Data: Retained for 30 days for operational purposes
  • Analytics Data: Aggregated data may be retained indefinitely (fully anonymized)
  • Legal Records: Retained as required by applicable law

After the retention period expires, data is automatically deleted from our systems. You can request early deletion at any time by visiting our Data Deletion Request page.

6. Your Rights & Choices

Under GDPR and other data protection laws, you have the following rights:

Right to Access

You can request a copy of all personal data we hold about you. Contact us at support@qunvert.com to request your data.

Right to Deletion (Right to be Forgotten)

You can request deletion of your personal data at any time. Visit our Data Deletion Request page or email support@qunvert.com. We will process your request within 30 days.

Right to Export Data

You can request an export of your data in a machine-readable format (data portability). Contact us at support@qunvert.com.

Right to Opt-Out of Fine-Tuning

You can opt out of having your conversation data used for AI fine-tuning. Manage your preferences on our Fine-Tuning Consent page.

Right to Rectification

You can request correction of inaccurate personal data. Contact us at support@qunvert.com.

Right to Object

You can object to certain types of data processing, including marketing communications. Unsubscribe links are provided in all marketing emails.

How to Exercise Your Rights

7. Log Files

Qunvert follows a standard procedure of using log files. These files log visitors when they visit our website and use our platform. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks.

These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users' movement on the website, and gathering demographic information to improve our messaging automation services.

8. Cookies and Web Beacons

Like any other website, Qunvert uses "cookies". These cookies are used to store information including visitors' preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize the users' experience by customizing our web page content based on visitors' browser type and/or other information.

We may use third-party services that also use cookies to help us analyze how our platform is used and to serve relevant content. You can choose to disable cookies through your individual browser options.

9. Our Advertising Partners

Some advertisers on our site may use cookies and web beacons. Our advertising partners may include services like Google Ads. Each of our advertising partners has their own Privacy Policy for their policies on user data.

Third-party ad servers or ad networks use technologies like cookies, JavaScript, or Web Beacons that are used in their respective advertisements and links that appear on Qunvert, which are sent directly to users' browser.

Note that Qunvert has no access to or control over these cookies that are used by third-party advertisers.

10. Third Party Privacy Policies

Qunvert's Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information.

You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers' respective websites.

11. Children's Information

Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.

Qunvert does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately at support@qunvert.com and we will do our best efforts to promptly remove such information from our records.

Online Privacy Policy Only

This Privacy Policy applies only to our online activities and is valid for visitors to our website with regards to the information that they shared and/or collect in Qunvert.

Consent

By using our website and platform, you hereby consent to our Privacy Policy and agree to its Terms and Conditions.

12. Data Security & GDPR Compliance

Qunvert is committed to protecting your data and complying with GDPR (General Data Protection Regulation) and other applicable data protection laws.

Security Measures

We implement industry-standard security measures to protect your information:

  • Encryption: All data is encrypted in transit (TLS/SSL) and at rest
  • Access Controls: Strict access controls and authentication mechanisms
  • Security Audits: Regular security audits and vulnerability assessments
  • Monitoring: 24/7 security monitoring and incident response
  • Data Centers: Secure, certified data centers with physical security

GDPR Compliance

We comply with GDPR requirements including:

  • Legal Basis: We process data based on consent, contract, or legitimate interest
  • Data Minimization: We collect only data necessary for service provision
  • Transparency: Clear information about data processing activities
  • User Rights: Full support for GDPR data subject rights
  • Data Protection Officer: Available at privacy@qunvert.com

Data Sharing

We do not sell or share your personal data with third parties for their marketing purposes. We may share data only as necessary:

  • Service Providers: Trusted partners who assist in platform operations (e.g., OpenAI for AI processing)
  • E-commerce Integrations: With your connected platforms (Shopify, WooCommerce, etc.) to process orders
  • Legal Requirements: When required by law or to protect rights and safety

Meta Platform Integration

When you connect WhatsApp Business, Facebook Messenger, or Instagram to Qunvert:

  • We access only the data necessary for automation services
  • All data is processed in accordance with Meta's Platform Terms
  • Message data is retained for 30 days only
  • You can disconnect integrations at any time

Data Breach Notification

In the unlikely event of a data breach affecting your personal data, we will notify you and relevant authorities within 72 hours as required by GDPR.

13. Company Information

Legal Company Name: Qunvert Technologies

Jurisdiction: United States

Contact Information:

Last Updated: December 2024

Need Help?

If you have questions about our privacy practices, please contact our support team.

Email Support